Real Estate Brokerage Accounting

Because it is the step between closing a deal and being paid for it, and we sit on the brokerage side of that exchange every day. We know what a deal administrator needs to see, in what format, and by when. An invoice that arrives complete the first time gets paid on the next run rather than the one after it.

A personal real estate corporation tends to make sense once income is consistently well above what you draw to live on, and it has tax, legal, and regulatory sides to it. We can show you what the numbers look like either way; the incorporation decision itself should be signed off by a CPA or a lawyer.

We support the reconciliation work for brokerages and property managers alike. The trust obligations themselves rest with the licensee and their regulator, and we work to those requirements rather than substituting our own judgement for them.

Each property carries its own income and expenses, each owner gets a statement that ties to the bank, and owner money is never blended with yours. If you cannot currently answer what one specific address earned last quarter, that is the exact problem this fixes.

Yes, and the work barely changes. Brokerage accounting is the same shape everywhere: commission recorded gross so every split stays visible, money that belongs to somebody else kept in an account of its own and reconciled against the ledger on a schedule, agent billing and recoverables tracked per agent, and a deal file that can be produced on request. What changes across a border is the regulator's name, the vocabulary and the dates. Ontario has RECO and trust accounts; other provinces have their own real estate council; most US states have a commission and call the same money escrow rather than trust. We work to whichever set applies to your licence rather than substituting our own judgement for it, and the underlying bookkeeping is what our team does daily.

That is what this service usually is. For most brokerages the work is the whole back office rather than a piece of it: commission processing and agent payouts, the trust or escrow reconciliation, agent billing and recoverables, accounts payable, the month-end close, and the reporting the broker of record actually needs to sign off. It runs remotely against your existing systems, so nothing has to move and nobody has to be replaced. Where you already have an office administrator, the usual split is that they keep doing the deal paperwork and intake while the accounting side comes here.